Schaefer Systems International, Inc.

Front Desk Receptionist/Host

4 weeks ago
Category
Administrative/Clerical

Overview

This is primary responsible for front desk reception/hostess activities for Schaefer Systems International.  This position also handles general office duties, administrative support, maintains office supplies, maintains meeting rooms, provides and serves meeting meals, and runs general errands.

Responsibilities

  • Handles all main receptionist duties such as greeting visitors, vendors, customers etc.
  • Administrative assistant by performing a variety of administrative tasks and using a variety of MS Office programs (i.e. Word, Excel, PowerPoint).
  • Maintain office supplies, stocking coffee/tea stations )ordering, maintaining inventory).
  • Sort and distribute incoming daily mail.
  • Take outgoing mail to the Post Office as necessary.
  • Prepares Fedex Shipments.
  • Facilitates meetings by preparing rooms and materials for attendees.
  • Order and serve food and coffee for lunches, parties, and special guests.
  • Main point of contact for vending machine services, commercial cleaning services, etc.
  • Maintain meeting rooms and reservations.
  • Run daily errands, including runs to other buildings on campus with mail deliver, fill coffee/tea stations, office supplies, etc.
  • Assist travel coordinator as needed with booking flights, hotels, cars, or lodging arrangements effectively though our online travel platform.
  • Other duties may be assigned as business needs dictate.

Qualifications

  • Excellent knowledge of Microsoft Office Suite products
  • Telephone/reception experience
  • Pleasant demeanor and excellent verbal communication skills
  • 3-5 years office environment experience
  • Ability to multi-task, manage multiple projects, and prioritize workload in a fast-paced environment.
  • Strong communication and negotiation skills.
  • Strong service orientation, detail orientation, and accuracy.
  • Knowledge of the German language is a plus.

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